Believe it or not, summer is right around the corner and we are truly so excited to welcome campers back to Quaker Haven for another awesome summer of camp! Registration for summer camp is open right now and we’ve made a few changes you need to be aware of.
So whether you are brand new to QHC or a life-long Quaker Haven camper, please take a break from your day to read through our step-by-step instructions on how to register for camp this summer👇👇👇
Get Informed
First things first, you can head to quakerhaven.com/youth-camps to get details on each of the weeks available this summer. Check out the dates, costs, and FAQs to decide which camp(s) work best for your campers!
When you’re ready to get registered, you can click the big orange REGISTER HERE! button to get started.
Create an Account
The link will directed you to our new brand new registration page, which looks like this:
This page contains a form where a Parent or Guardian will need to enter information to create a family account and add at least one camper.
IMPORTANT NOTE: this form only needs to be completed when it is your very first time registering for camp within this new system, so if your camper attended Winter Sneak, you can click the link in the instructions (circled in the picture above) to head straight to the Parent Dashboard and skip ahead to the next steps.
All other families must fill out this first form. You’ll enter some basic information for at least one Parent or Guardian and at least one camper, then click Continue to Enrollment Options at the bottom of the page.
From there you will be directed to the Enrollment page within the Parent Dashboard. For families with existing accounts who logged in directly to the Parent Dashboard (anyone with campers who attended Winter Sneak), you can navigate to this page by clicking Enrollment on the left side menu from the home page of the dashboard. 👇
Get Enrolled (or…registered, as we usually say!)
From the Enrollment page you can add additional campers, edit basic information, upload a camper picture* and then click “Enroll [camper] for 2025” on their profile card to head to the registration options.
*We are requiring a camper photo for camper safety and liability purposes. This software is encrypted and HIPAA protected and the photo will not be released or used for any purpose other than necessary identification if required for a medical or other emergency. Please upload a recent photo that clearly shows the camper’s face.
You’ll be directed to a page with a progress bar at the top that will let you know where you are in the four step registration process. Keep in mind you can always exit this page and return at any time to complete the registration, however your camper will not be registered or accounted for until all four steps are completed.
Step 1 - Options
On this first page of the enrollment form, you will be shown the list of camps this particular camper is eligible for. Some camps have overlapping grades, so it’s likely your camper is eligible for multiple camps. Please double check the dates and grades to be sure you are selecting the best fit for your camper! Once you’ve selected your camp, click Add option+, then Save & continue to move on to the next step.
IMPORTANT NOTE: You can enroll your camper for multiple camp weeks from this page, if desired!
Step 2 - Questions
Next we have a few simple questions for you to answer. On this page you can enter a cabin mate request if desired, as well as opt-in for a camp tee! If you choose to pre-order a camp tee from this page, $15 will be automatically added to the total registration cost. We’ll get the shirt ordered (so make sure you enter the desired shirt size) and have it ready for your camper when they arrive this summer! And as always, we will have the tee shirts available to purchase from the camp store all summer if you don’t want to purchase one in advance.
When you’re done here, click Save & continue.
Step 3 - Forms
The next step is medical forms, which is perhaps the most important step of the registration process. Please keep in mind we did not transfer any data from our old camp registration system, so all previously entered medical information from past years will need to be re-entered and updated.
There are four medical forms that need to be completed to the best of your ability: Basic Health Information, Immunizations, Medications, and Emergency Contact & Health History.
The care and safety of our campers is extremely important to us, so we do ask that you complete these as thoroughly as possible. Not all fields are required on every form and the page will scroll you back to any required fields that were missed.
When you have completed these forms, click Save & continue.
Step 4 - Checkout
Almost done! The final step to complete your registration is checkout. A few key things to note on this page…
If you submit your registration before May 15th, our $50 Early Bird Discount will be automatically applied. After May 15th, the total cost of camp registration will show here as the line item.
If you have a church coupon code, you can Add Coupon to enter the code which will take off the allotted amount from the total registration fee*.
*DISCLAIMER: If your coupon code is for 100% of the registration fee, there will not be a required $50 deposit payment within our system. However, please keep in mind that each church handles their coupons differently and some churches may still require a deposit on their end in order to access the coupon code. They will submit your deposit to us when they send in the full coupon payments. Please contact your church or youth leader for more information on your church’s process.
You will be required to enter an electronic form of payment in order to submit your registration (unless your coupon code is covering 100%*). We recommend using a bank account at this step because any payments directly through your bank will not accrue an additional processing fee that will be applied to all card payments. Again, this system is encrypted and all your information will remain secure and there will be no unauthorized charges.
Select the amount you wish to pay at this time. A minimum $50 deposit is required in order to submit your registration (unless your coupon code is covering 100%*).
If you opt to pay anything less than the full balance at this time, you will have the option of a 3-month payment schedule OR to pay the remaining balance at check-in.
The 3-month payment schedule will automatically charge your preferred form of electronic payment on the 15th of June, July and August in equally distributed amounts of the remaining balance.
If you opt to pay at check-in, your remaining balance will be due when you arrive at camp. You may pay the balance at that time with cash, check, or electronic payment.
Last but not least… review the safety terms and conditions at the bottom of the checkout page. Check the box, type in your signature as the legal Parent or Guardian and click Submit Enrollment Request.
Once your enrollment request is submitted, congratulations! Your camper is fully registered for camp 🎉 You will get a confirmation email confirming verifying the details and be redirected to a confirmation page within the Parent Dashboard. If you have additional campers to register, click the Return to Enrollments Page button to repeat the process for each camper.
Thank you for your patience as we onboard this new system and continue to work out the details to make this as smooth of a transition as possible. If you run into issues at any stage of the process or have any questions, please don’t hesitate to email us at youthprograms@quakerhaven.com.
We can’t wait to see you this summer! ☀️